NC Virtual Multistate Project Handbook

  1. NIMSS (National Information Management and Support System, our multistate project database) login and handbook

  2. I want to start a new NC multistate project. What are my options?  See page 9 of our NC Multistate Project Guidelines​.

  3. ​How to I get started?

  4. Renewing an existing NC multistate project

  5. Midterm/Year 3 Project Reviews

  6. AA (Admin Advisor) responsibilities (refer to the AA section of the NIMSS manual for detailed instructions)

    • NIMSS authorization of project annual meetings; meetings are planned by committee members (Meetings/Reports > Meetings > Authorize a Meeting)

    • Submit/approve completed annual and termination reports to NIMSS (Meetings/Reports > Reports > Draft/Edit Report). Reports are created by committee members but can be uploaded to NIMSS by the AA or project editors.

    • Attend meetings and make sure the committee is working towards its stated objectives

    • Conduct project reviews in NIMSS (initial and midterm, these forms are assigned by the regional NIMSS system admin)

    • Assign editors to projects

    • Serve as the project liaison between multistate members and the NCRA office

    • AA checklist and recipe for success

  7. Creating annual reports (SAES-422s)

    • Multistate committees must submit an annual report within 60 days of a meeting. Without reports, your project may be terminated early. Also, we cannot authorize/approve future meetings in NIMSS if any reports are missing.

    • We want to showcase our multistate portfolio as "more than the sum of its parts", so annual reports should follow the Appendix D format and be multistate in focus, showcasing mainly collaborative efforts, with good linkages across states and entities external to agricultural experiment stations (i.e. industry, non-profits, federal agencies, etc.). No lists of individual station reports, please. A few, significant single-state accomplishments can be included if they occurred as a result of the multistate project.

    • Use our example collection template to collect information from individual state members, then use that data to create our project's annual report. 

    • Follow impact writing guideline worksheets at

    • AAs or those with editing access on a project can upload reports to NIMSS via Meetings/Reports > Reports > Draft/Edit Report. Visit and log in to access this function.

    • Check out NC1193 for a great example of a concise, collaborative, multistate annual report here:

  8. Joining a multistate project/submitting an Appendix E form ​

  9. NC Multistate Project Review Process

    • Renewal projects/new proposals are first reviewed by their AA, who completes the appropriate assigned form in NIMSS.  Active projects are given a midterm review early in their third year.

    • Next, our NCAC (NC Advisory Committee), consisting of department heads in a given field, conduct their expert review and complete an assigned review form in NIMSS. If a proposal doesn't have an associated NCAC, the NCRA may request the proposal committee select 2-3 peer reviewers, in lieu of an NCAC.

    • Finally, our NC MRC (Multistate Research Committee) conducts their review of the project, using the AA and NCAC reviews as critical, expert resources.  The MRC then makes recommendations for approval, minor revision, major revision, or rejection to the full NCRA directors' group.  The NCRA directors then vote to approve (or disapprove) the MRC recommendations.

    • To view blank review forms, log into NIMSS ( and select Directory >> Forms

      • AppH: New/renewal research proposals/projects

      • AppI: Midter​m reviews of research projects

      • AppJ: New/renewal ERAs and CC proposals

      • AppJ1: Midterm review of CC projects

      • AppJ2: Midterm review of ERA projects

  10. State Hatch Project Proposal Instructions (from the old USDA Hatch Manual)​

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